Open up learning data so that teachers are free to see
Part two of a three post series looks deeper inside the data closet and possibilities of K-12 schools. Lurking in all corners is data from multiple sources that when unleashed, often compete for attention. All of a sudden BIG DATA syndrome lurches forward into an unsuspecting audience. Keeping data terminology simple is of paramount importance. Post 3 will discuss how to run with the energy you will unlock in this post and deliver a framework for teachers.
I often ask teachers who come along to “data for learning” sessions in schools, “What data really matters to you?, “What data visibility would help you to help your students?” Surprisingly, most teachers don’t lead with “All I need is Power BI and a consultant to develop charts and data analytics”. Resoundingly teachers see their priority as doing the best they can to help their students achieve the absolute best they can. As true as that is, I never really get an answer. “What have you got?” is the most common response. It’s like a standoff; “show us what you have and we will take a look”. It is a reasonable response considering many schools don’t have a system for organising, packing and unpacking data in a way that everyone feels a part of culturally. This unfortunately describes many of the to-and-fro data machinations schools go through when dealing with data.
More times than not, data in schools is rarely imagined as a fountain of collaborative knowledge. Data is thought of as more like secret silos of collective recount and just another thing to manage and transpose. Not all teachers know where to go to access data or indeed what they could ask for. Online systems like OARS and SCOUT, and many others, open a limited window into data that external providers want you to be happy with. These systems have multiple logins and access points to remember and never really bring data back into practical frame of reference for teachers. Data is described and displayed as envisioned by developers. For example, SCOUT can tell you about one student at a time, not the class or cohort. Most times, less than 20% of teachers in a school access these systems. That means 80% of teachers don’t have the time and find access too hard. Not a good run rate for any measure of progress.
So, how do we progress? There is an element of conscious incompetence when it comes to knowing what data there is and what value it holds. Another way of saying this is that many teachers don’t know what they don’t know. Until a ‘Kondo’ declutter event happens both in the physical data closet, and in our thinking, there will be no new windscreen through which teachers can explore a hunch or find a new direction. The current rear vision mirror, useful for lane changing in traffic, will persist. I recommend a simple Kondo-style approach to data organising, starting with a common framework to build momentum.
We can’t advance data conversations without a framework that underpins data. We can’t continually talk about ‘stuff’ nor can we declutter our ‘stuff’ into a containerised system if we don’t have containers. I believe there are six primary data domains in every school. That’s six ways we can declutter data.
- Behavioural – Attendance – Compliance
- Pastoral wellness – Participation
- Academic growth
- Targeted skills development – Formative – reading , writing , maths – and ‘apps’ for that
- Observation – Cognitive capture
The list of Data sources I highlighted in Post 1, all neatly slot into these Domains. In all categorisation challenges, the key phrase to remember is ‘less is more’.
Finally I get to build out my metaphor for Blog 2. De-boned, these domains represent the six faces of a Rubik cube. The Rubik cube represents the complete student learning data story of each school.
When teachers ask , “what teaching and learning data do we have?” the answer is that we have six Data Domains. Imagine each one as a side of a Rubik cube.
NAPLAN, PAT and ALLWELL are great examples of Diagnostic Data Sources. Every Data source logically belongs in one of the six Data Domains and is a row or box on the Diagnostics Domain face of the cube. Each Data Source has a context, year and other surrounding metadata that makes it either unique or simply more of the same thing. Let’s label the Diagnostic domain as Orange in color and each Diagnostic Data Source as a row on the Diagnostic cube face. The rows could be organised by year or more granular learning breakdowns like Type of Test, Reading, Writing, Comprehension (that’s the easy part done by data people).
There it is. We have a base structure into which the initial clutter of diagnostic data Sources are organised. When teachers want Diagnostic information, there is a Domain in which all diagnostic Data Sources live and everyone uses the same terminology. Make sense? Now it’s time to go one more level.
The clutter and detail found in most Data Sources is actually in the Data Elements, the pieces of information and specific content contained inside each Data Source. NAPLAN, for example, is a very rich source of many data elements. From Band to Scaled Score to question correctness, multiple data Elements exist within each data source. Don’t worry about the elements now. Good data storage will offer you choices around these data elements, hopefully in a big menu, tick box format.
Your initial burning question can now can now be expanded confidently, knowing you have the right ‘stuff’ in the right place.
- I am after Diagnostic information ( Domain)
- From NAPLAN 2018 ( Data Source)
- ..and I would like to see Band, Scaled Score and Raw Score for Reading (Data Elements).
Now, all you have to decide is the volume of data you want. Do you want this information for:
- A Student or Students?
- A Class, your Classes? (because you are a teacher with a roster so that would really help)
- A Cohort / House / Year or other aggregation?
How to think about data across Domains and Sources and then run free.
Imagine this new Rubik Super-Cube in your hands. You have data from your six Data Domains in sight. For a student you can see across all Domains of data, as you can for a cohort or class. The Cube metaphor implies that all volumes of data across all six Domains is available at any level of inquiry. Be it, Student, Class, Cohort, Subject, House or Year, the query is the same. The only difference is the amount of information you want to look into.
With this metaphorical magic in your head, you can now frame any question using your general intelligence, something you have and computers don’t.
“Can I see Pastoral data on Personal Development (a row Data Source from Pastoral Domain- Yellow) against the Reading results from NAPLAN 2018 (a row Data Source from Diagnostic Domain- Orange)?” I usually add ‘Please’ but Computers don’t know that word either.
Imagine twisting your Rubik Pastoral – Personal Development Data Source row across the face of the Diagnostic – Reading Data Source. You have your view side by side and the cognitive ability to run with it. As with a real Rubik cube, your twists and turn combinations are up to your imagination.
The only remaining question is what Data Elements you would like to see from each Data Source? This will define the level of detail you want from each Data Source to quench your insatiable thirst for learning growth insights.
Everything improves from a solid and consistent starting framework. These examples are just some simple starting gymnastics that you can do with organised Data Domains and Data Sources.
To recap the main points in this post.
- There are six Domains of data in K-12 Schools.
- In each Domain, there are multiple Data Sources. Start by finding a few but do understand that when a new Data Source arrives, it will fit into a Domain. That’s the Kondo ‘less is more’ way!
- In Each Data Source, there are Data Elements to see. This is Post 3.
The real excitement comes when your school has a platform approach to data, one that allows everyone to confidently explore data up, down and across the cube, the way they want to. I started at the top of this post with and image of the end game.
In my final post, I will talk about how all of these Cube formats with Domain and Sources completely mixed, all make sense. Sometimes the answers you seek come from multiple Domain, Source and Element data pieces. Why not? The structure of the data should support the interest you have.
When you have a framework in motion you can construct any combination of inquiry. The most important feature of any system is the ease at which you can snap back to a fully solved puzzle and start again. This would be like having Marie Kondo come back into the room and declutter all over again. Yes indeed, this is mandatory!
Mark Stanley is CEO and Founder of Literatu. : www.literatu.com
Declutter your data to find real student learning stories
Part one of three posts introduces the idea that for K-12 schools to be successful in using data to grow learning they need to declutter their thinking, and data. Giving teachers a clear line of vision into each student’s learning story is the Kondo goal. Posts 2 and 3 will discuss how to get a Kondo mindset working at your school to progressively build a beautifully organised learning support space.
Marie Kondo’s decluttering philosophy has people everywhere re-thinking how simplicity trumps clutter and stress. This simple idea of people being in control of all of their ‘stuff’ moves to the top of everyone’s to do list as soon as they read Marie’s book or watch her TV series. Decluttering applies to our book collections, Facebook friends, and even our family members. The same simple principle applies to K-12 schools and the data they collect in cluttered, stress-driven systems.
In a nutshell: Schools should decide on and organise the learning data that brings joy to teachers’ lives every day, and release what doesn’t. If there is no alignment to teaching and learning, there is no joy in data for teachers. Don’t clutter an already busy life.
The popularity of Kondo’s approach proves how good it feels to eliminate excess in our lives and get back to what matters. If Marie Kondo came to your school to help, what would your goal be? I would suggest a great ‘Kondo’ goal challenge; to have a learning story for every student, in a single accessible and uncluttered space! The one place Kondo hasn’t tackled, however, might be the most cluttered of all: our minds. Let’s get some clear thinking around how we could approach our first goal.
Step 1 . What level of visibility into a single student learning story would delight teachers right now?
Step 1 is not a trick question. I asked a Learning Director at a large school how many data sources the school collected or had access to, somewhere. In about 20 seconds flat, we had a list.
NAPLAN – for 10 years (across four domains), PAT Early Years, PAT-M, PAT-R, PAT Spelling and Vocab and Science for many years and cohorts, E-WRITE, MYAT, ALLWELL M, R, C, Flourishing, Education Perfect, Mathspace, Mathletics, Maths Online, Probe, PM Benchmark, Soundwaves, Edumate, Observations, Snapshot, Valid Science, PISA and Canvas.
Like every school, there is always lots of data and with that data comes cluttered thinking around what could and should be done with it. All of these data sources can’t have the same importance to a teacher at once. The sheer process of streamlining can unleash a barrage of decisions that don’t really add value to achieving your goal: Should we include all of our data not just some? Why not build a data warehouse? If we have that, we really need this as well! Can we have charts and dashboards across all data? Before you give yourself a chance to declutter, your mind is again full of clutter.
If you focus your thinking around what data makes the biggest immediate impact to teachers, what would that be? In our experience with many schools, we can highlight what we get asked, in the order we get asked. The ultimate goal is always to build a single student view that delivers clarity and relevance to every teacher, reducing their mental clutter of worrying about what they don’t know. Some teachers suffer from real FOMO stress.
- Diagnostic data. There is a lot of good data available from multiple sources. It’s accurate, complete and accessible. This data usually resides in the same closet space, a shared drive full of excel spreadsheets. The clutter, however, is in the data itself. It is hard to shape into a single learning story from multiple formats and scales. NAPLAN, PAT, ALLWELL and PISA offer the most accurate insights in many formats. Decluttering is a simple process when you know how.
- Pastoral data has a high priority for visibility and clarity. This data lives in systems that are often inconsistent in detail and context. Pastoral data comes from legacy SIS attendance, extra curricula and behavioural data, surveys and specialised assessments each providing different angles of view across each student’s plane. Importantly, this data is not prescriptive. Pastoral data ignites the cognitive experience of teachers with a backdrop of insights into potential barriers and opportunities. Again, a clear alignment to each student keeps this relevant and simple.
- Report data. Yes, the classic academic reporting data built twice a year, usually, is still the big apple that seldom falls far from the tree. The importance of this data is truly realised when it can be easily compared to diagnostic and pastoral data. It’s the process of alignment of these sources that brings the most joy.
- Reliable data from other systems. This is typically where clutter and fragmented information re-enters the mix often through multiple Gradebooks. LMS data, formative and specialised application data is usually fragmented and, yes, cluttered with all sorts of ‘stuff’’. The challenge with this data is to work out what part of teacher joy it contributes to, if at all?
Schools suffer at the hands of clutter so much so that SAU (Schooling as usual) is all teachers can do with the information they have. What would happen if Marie Kondo came to talk to you about the clutter in your data closets? Would she focus on decluttering the data closet or the real clutter that may be holding us all back; what we think teachers need to live joyously and FOMO free?
In Part 2 of this series we will talk about how to organise your important data, taking what you need and delighting teachers with simple uncluttered access. What joy!
Mark Stanley is CEO and Founder of Literatu.